FWBC maintains a number of security and risk management plans. These plans are reviewed and updated regularly to take account of changes in the business activities or the risk profile of FWBC.
During 2014 to 15, FWBC maintained the following security and risk management instruments:
- Security Plan
- Security Policy
- Security Classification and Information Handling Guideline
- Physical Security Policy
- Designated Security Assessed Positions and Positions of Trust Guideline
- Risk Management Plan and Risk Register
- Pandemic Plan
- Business Continuity Plan
- Intellectual Property (IP) Policy and IP Register
- Records Management Guidelines and a Record-Keeping Policy Commonwealth Protective Security Policy Framework
During 2014 to 15, FWBC developed the following instruments:
- Risk Management Framework and Strategic Risk Register
FWBC maintains a Strategic Risk Register that allows the Executive Board and Audit Committee to monitor the agency’s risk environment. The Comcover Risk Management Benchmarking Programme 2015 assessed our risk maturity level as ‘developed’. A comprehensive review of the FWBC Risk Management Framework is being conducted to ensure ongoing compliance with our legislative and policy obligations, and to embed best practice risk management in our planning, governance and operational processes.
- Fraud Control Plan and Fraud Risk Assessment
FWBC has developed a Fraud Control Plan that is compliant with the Commonwealth Fraud Control Framework 2014. The plan is reviewed annually by the FWBC Audit Committee and includes procedures for preventing, detecting and responding to instances of fraud or corruption. Fraud awareness training is provided to all staff. A Fraud Risk Assessment was carried out in November 2014 and the Fraud Risk Register was updated and endorsed by the Audit Committee in December 2014.
- Internal Audit Plan
The agency has appointed a Head of Internal Audit to manage the internal audit function and report to the Audit Committee. Areas of significant operational, reputational, or financial risk are identified in consultation with the FWBC Audit Committee and the Director and are reflected in an annual Internal Audit Plan. During 2014 to 15, FWBC engaged external service providers to conduct internal audit reviews. Quality assurance reviews are conducted by the internal Professional Standards Unit.
- Intellectual Property (IP) Policy and IP Register
The IP Policy and IP Register comply with the Commonwealth Government IP Principles and are regularly reviewed and updated to take account of any significant changes to FWBC’s IP.
- Records Management Guidelines and Record-Keeping Policy
Regular checks are undertaken to ensure compliance with the policy and guidelines in respect of the handling of information within FWBC.
- Commonwealth Protective Security Policy Framework
During the reporting period, FWBC continued to monitor its compliance with the Commonwealth Protective Security Policy Framework. Policies and procedures to protect employees, information and assets are in place and a Security Awareness Strategy has been implemented to improve the understanding of security risks and procedures.
Additionally FWBC’s Agency Security Adviser reports to the Director and Executive Board as required.
In line with the Public Service Act 1999 (PS Act) all FWBC staff are expected to comply with the APS Values and Code of Conduct to maintain high standards of ethical conduct.
The APS Values and Code of Conduct are published on the FWBC website and intranet and are included in job information kits provided to prospective employees. They are explained to new staff in induction programs and underpin the FWBC Business Plan and a number of internal policies and procedures, including:
- determining breaches of the Code of Conduct;
- email and internet use protocol;
- conflict of interest policy; and
- hospitality and gifts.
FWBC provides staff with ongoing information and training in the APS Values, Code of Conduct and Workplace Diversity.
FWBC is represented on the Australian Public Service Commission (APSC) Ethics Contact Officer Network (ECONET) by Murray Gregor, Executive Director Operations (Eastern). This network focuses on enhancing ethics and accountability in the APS.
Reconciliation Action Plan
FWBC is committed to working collaboratively with other government agencies and departments to improve opportunities for Aboriginal and Torres Strait Islander peoples – both as staff and for those within the building and construction industry.
FWBC’s 2013 to 15 Reconciliation Action Plan (RAP) identifies the steps taken to progress reconciliation and learn from Aboriginal and Torres Strait Islanders in the building and construction industry.
FWBC’s RAP was designed to be accessible and achievable, and to involve as many people across the agency as possible. Key actions relate to relationships, respect and opportunities. There is a Reconciliation Portal on the intranet that contains a range of resources to promote awareness.
Changes to Disability Reporting in Annual Reports
Since 1994, Commonwealth departments and agencies have reported on their performance as policy adviser, purchaser, employer, regulator and provider under the Commonwealth Disability Strategy. In 2007 to 08, reporting on the employer role was transferred to the APSC’s State of the Service Report and the APS Statistical Bulletin. These reports are available at the Australian Public Service Commission web site . From 2010 to 11, departments and agencies have no longer been required to report on these functions.
The Commonwealth Disability Strategy has been overtaken by the National Disability Strategy 2010 to 2020, which sets out a ten year national policy framework to improve the lives of people with disability, promote participation and create a more inclusive society. A high level biennial report will track progress against each of the six outcome areas of the Strategy and present a picture of how people with disability are faring. The first of these reports can be found at the Department of Social Services website .
Ecologically Sustainable Development and Environmental Performance
Australian Government agencies are required to report on their performance regarding the environment and ecologically sustainable development in line with section 516A of the Environment Protection and Biodiversity Conservation Act 1999.
FWBC implements best practice in environmental management and ecological sustainability to ensure the most efficient use of energy resources that is practical.
Energy-efficient lighting systems are installed in all new FWBC offices. In existing offices, when light globes malfunction, they are replaced with low energy lighting. Stand-alone office suites are fitted with light switches that are independent of the automated lighting so power can be switched off when the office is not in use.
FWBC purchases office equipment with low energy use and power-saving modes. The agency utilises multifunction devices for copying, printing and scanning. The devices are set by default to duplex printing and also utilise print-on-demand facilities so that uncollected prints are automatically deleted reducing paper usage and unnecessary toner costs. All print toner cartridges are recycled.
FWBC offices participate in paper and plastic recycling programs, and FWBC uses office paper with 100% recycled content. When placing stationery orders, environmentally-friendly options are preferenced.
As part of FWBC’s ongoing commitment to meeting Australian Government IT energy targets and reducing FWBC energy consumption, FWBC has recently modernised its desktop hardware with more energy efficient notebooks.
FWBC procures vehicles in accordance with the environmental efficiency requirements of Australian Government policies. Bicycle parking is available at FWBC’s Melbourne, Sydney and Perth offices.